Our daily habits as business owners or employees are what drive us into completing a project, finishing a small task, or even closing a deal.
Unfortunately, we are not perfect. There are must-have habits that we often overlook; hence, putting disaster when it comes to the time when we need those habits the most. One example is rummaging for a certain file your boss is looking for and the sad part is that you saved it on the wrong location months ago. As an employee, how are you able to cope with this?
The art of organising is important. Aside from saving you a huge amount of time in looking for a piece of information, it’s a habit that is also perfect at home.
Whether you’re trying to learn to art or planning to teach is to your family, now is the time to do so. Here are pointers on how to organise business information like an expert.
Tip #1: Look at Your Inbox
Having an unorganised inbox is a huge risk, allowing you to miss out on other emails or take more time that we should when combing through emails from both past and present day.
Don’t take the risk. Here are things to get started:
- Have a separate email for work, personal life, and other facets of your life, such as gaming or subscriptions
- Create different folders in your work email and let these emails go to their corresponding folders all the time
- Unsubscribe to irrelevant emails or emails without any use anymore to what you’re doing
- Empty your inbox as much as possible
Aside from having a clean inbox, an organised inbox helps you stay in the habit of cleaning and organising things around you; hence, giving you a better work environment.
Tip #2: Look at Your Passwords
It’s always a waste of time to remember a password to your accounts all the time. There are also instances where you end up resetting your passwords over and over again. Talk about a headache.
Avoid wasting your time and a headache with these simple tips:
- Place your passwords in one place — save your passwords in one location you know of: whether online or offline as long as you know where to find it.
- Use a digital storage option — opting for an online software or an app that is responsible to store and protect your passwords.
- Note it on Notebooks — jot down your usernames and passwords in a notebook or even a journal and place it near your computer to have quick access to your accounts. However, make sure it’s hidden from plain sight to avoid theft or other people to see your passwords.
Tip #3: Have a Central Database for Information
One of the common causes of headaches is the stress in looking for something you’ve already forgotten where it was saved or hidden in the first place. Luckily, technology has developed a tool that allows us to find what we’re looking for in one place.
Using data catalogue software is handy because you can use to store every data you have; hence, having one location to find the data you currently or eventually need. No more searching in different folders. All you need to do is type in the keywords in the search bar and the software will find for you.
As a business owner, there are habits that will definitely make or break how you manage your business and even employees. Being organised is one of the top habits every business owner and employee must have to in order to make every workday a productive one.
On the other hand, you can also use it at home or on other aspects of your life, such as expanding or buying a new business. One example of an organised real estate website is National Brokers Network because the listings are already placed in the correct category, making it easier and faster to find what you’re looking for.
The bottom line is that the art of organising is a wonderful trait that will help you in every facet of your life. So, as a business employee handling business information, or a mother who needs to store the family pictures, learning the art should start now.